Camera-ready Instructions

This text was also sent via email in Easychair to all accepted RESEARCH TRACK (FULL & SHORT PAPER) authors.

Dear Author,

Congratulations again on your paper acceptance! Please read through the following instructions extremely carefully. The instructions are important and our deadlines are tight.

This message is to assist you in the ongoing publications process with ACM. In the next few days, each paper will receive some form of communication from ACM regarding the start of the e-rights process. Please check your spam folders and with your fellow co-authors as it is only sent to ONE author per paper (and sometimes it is not the first author for whatever reason – this is out of our control). Due to some delay in the process, we are extending the camera ready upload deadline to December 13.

These are step by step instructions on the steps that will take place for final publication in the ACM proceedings.

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INSTRUCTIONS FOR LAK25 AUTHORS REGARDING ACM PROCEEDINGS FINAL PAPER UPLOAD

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ACM has created the TAPS environment based on the data sent over by us (LAK25 organizers) to prepare to receive the final camera-ready versions of all accepted full and short research papers for the LAK25 proceedings.

Please read these instructions carefully and complete the eRights process in Step 1 (see below) as soon as you receive them.

We HIGHLY ENCOURAGE authors to upload prior to the deadline in order to have time to fix any formatting issues once your files are uploaded into TAPS. Should you encounter any errors during the upload process, the ACM TAPS support team will be available.

If you have general questions, concerns over the support you’ve received from TAPS or have not received any of the initial emails (after you’ve checked spam and with your fellow co-authors), then please reach out to lakconference@gmail.com.

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STEP 1: COMPLETE THE E-RIGHTS PROCESS

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The corresponding author of each accepted full and short research paper should have received an email from ACM with a link to the eRights management form. The email will come from rightsreview@acm.org so please also check your spam folder or a fellow co-author as in the past there have been a few times where the lead/corresponding author did not receive it but another author did.

Please take extra care to provide the correct information in the eRights form, it is extremely important, as the same data will be used in the HTML (publication) version of your paper and is difficult to change should a mistake be made and not immediately fixed. This information will also be used to figure out your eligibility for a waiver for the APC (Article Processing Charge) depending on if your institution is a member of the ACM Open Model. Please review all information on the LAK25 website that was previously provided, to be prepared for this APC should you not be eligible for a waiver. See the information here: https://www.solaresearch.org/events/lak/lak25/acm-open-access-guidance/

As the author enters or confirms their data during the eRights process, waivers and discounts based on ACM Open membership, geography, and ACM membership are automatically applied (provided the correct email addresses are used: for ACM Open, this needs to be the author’s institutional email address; for ACM membership, it needs to be the email address associated with the membership, hence the additional entry field I showed you). At the end of the eRights process, there is a payment screen for anyone who is required to pay an APC, with the invoiced amount reflecting any applicable discounts.

Once you have filled out the eRights form, the corresponding author will receive two additional emails from ACM:

Email with the rights block that will need to be included in your paper (use in Step 2)
Invitation to TAPS where you will need to upload your paper (more on that in Step 3)

Please note that the second email (TAPS Invitation) may arrive anywhere between several to 48 hours after the first one with the rights block.

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STEP 2: FINALIZE THE CAMERA-READY VERSION OF YOUR PAPER

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The final camera-ready version of your paper should be in the same format as your initial submission. You should follow the same submission guidelines as before with the following changes:

Unblind the manuscript
Make any revisions based on reviewer feedback
Add the rights block sent to you by ACM after filling out the eRights form

A GENERAL OVERVIEW of the entire ACM Workflow along with templates can be found here: https://www.acm.org/publications/taps/word-template-workflow. PLEASE read this workflow thoroughly as there are specific instructions for Word users and LaTeX users and important general information as well.

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STEP 3: UPLOAD YOUR PAPER TO TAPS

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After completing the eRights process in step 1, the contact author will have received an email with an invitation and instructions to upload your Camera Ready (finalized) source file set to the ACM Publishing System (TAPS). Please note that the system will only accept zip files containing the correct subfolders, so follow the instructions from the original submission guidelines and step 2 above carefully. TAPS will process your paper and auto-generate proofs of your article for your review.

ACM provides detailed instructions on how to use TAPS with images. Please follow these instructions carefully:

https://www.acm.org/binaries/content/assets/publications/taps/acm_taps.pdf

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STEP 4: REVIEW AND ACCEPT THE PROOF

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After you upload your paper to TAPS, you will receive a paper proof (in double-column format) via email that you can either accept or reject. Please carefully check whether all figures and tables have been properly adapted to the two-column format and are readable. If they are not, please reject the proof, adapt the paper accordingly and re-upload it.

Emails from TAPS will be sent from tapsadmin@aptaracorp.awsapps.com so please add this address as a known sender and also check your spam folder. You can seek support for any technical issues related to paper processing from TAPS support team at confsupport@aptaracorp.com or if at any time you experience an issue that you cannot resolve within the TAPS system, there is an option to contact support via the author dashboard.

If at any time you are not getting a response from the TAPS team or need more assistance, please reach out to the LAK25 team at lakconference@gmail.com.

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Additional ACM / TAPS Documentation

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The above information should provide you with the information that you require to revise and upload your camera ready paper. However, if you encounter any issues and would like to review further documentation here are a few links for your reference which will show how to add the primary template & tagged/stylized the docx papers.

https://www.acm.org/binaries/content/assets/publications/taps/acm_primary_article_template_instructions.pdf (also linked above in Step 2)

Video Walk-through for ACM Formatting from another conference: https://www.youtube.com/watch?v=ZJDaBmT_BZU

Video demo of the New ACM workflow: https://www.youtube.com/watch?v=sUGEoPaXRKQ

Video demo of Final Submission and TAPS Author Workflow: https://www.youtube.com/watch?v=dSYINtsB0bY