Society and Organizing Documents

The Executive Committee of the Society for Learning Analytics Research meets monthly to discuss current initiatives including but not limited to the International Learning Analytics and Knowledge Conference (LAK), Learning Analytics Summer Institutes (LASI), Working Groups and more. To stay up to date on the actions and decisions from these meetings, please review the below documents.

SoLAR Constitution and Bylaws

Executive Board Meeting Summaries

2019

May 17, 2019 (via ZOOM)

Attendance
Present: 

  • Abelardo Pardo
  • Sasha Poquet
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham-Shum
  • Yi-Shan Tsai
  • Shibani Antonette
  • Maren Scheffel
  • Shenita Ray
Regrets: 

  • Xavier Ochoa
  • Rebecca Ferguson
  • Anouschka van Leeuwen
  • Hiroaki Ogata
 
Motions
  • Motion that rebuttal is included in LAK20 review process and experiences of it to be included in LAK conference handbook. Moved by AP, seconded by MS. APPROVED.
  • Motion to approve proposed process for SoLAR travel scholarships, as described in the proposal. Moved by AP, seconded by SR. APPROVED.
  • Motion to fund two SoLAR travel scholarships for LAK20, as per the previoulsy approved criteria and process. Moved by AP, seconded by SR. APPROVED.
  • Motion to approve new SIG guidelnes, establishment of three new SIGs: LA Asia SIG, Multi modal LA SIG, and Writing Analytics SIG, and allow LA Asia to expand their reach. Moved by SA, seconded by AP. APPROVED.

April 4, 2019 (via ZOOM)

Attendance
Present: 

  • Abelardo Pardo
  • Xavier Ochoa
  • Vitomir Kovanovic
  • Craig Thompson
  • Grace Lynch
  • Nicole Hoover
  • Yi-Shan Tsai
  • Shibani Antonette
  • Anouschka van Leeuwen
  • Maren Scheffel
Regrets: 

  • Sasha Poquet
  • Simon Buckingham-Shum
  • Rebecca Ferguson
  • Hiroaki Ogata
  • Shenita Ray
 
Motions
  • Motion to increase the annual budget for the Journal of Learning Analytics to $30,000. Moved by XO, seconded by SA. APPROVED.

March 5-6, 2019 (at LAK’19)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Sasha Poquet
  • Xavier Ochoa
  • Leah MacFadyen
  • Vitomir Kovanovic
  • Craig Thompson
  • Shibani Antonette
  • Chris Brooks
  • Simon Buckingham-Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Nicole Hoover
  • Srecko Joksimovic
  • Grace Lynch
  • Hiroaki Ogata
  • Shenita Ray
  • Maren Scheffel
  • Yi-Shan Tsai
  • Anouschka van Leeuwen
Regrets: 

  • None
 
Motions
  • Motion that ST continue to represent SoLAR as its Alliance Representative. Moved by XO, seconded by AP. APPROVED.
  • Motion that SoLAR increase the credit card limit to $40,000 CAD. Moved by CB, seconded by VK. APPROVED.
  • Motion that SoLAR agree in principle to provide travel scholarships and continue to fine tune actual details for the May Executive Meeting. Moved by SR, seconded by ST. APPROVED.

February 14, 2019 (via ZOOM)

Attendance
Present: 

  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham Shum
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Shenita Ray
Regrets: 

  • Stephanie Teasley
  • Leah Macfadyen
  • Chris Brooks
  • Hendrik Drachsler
  • Srecko Joksimovic
  • Hiroaki Ogata
 
Motions
  • Motion that the SoLAR Executive approve Grace Lynch (AUS) and Nicole Hoover (USA) as SoLAR credit card holders. Moved by AP, seconded by VK. APPROVED.

January 17, 2019 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Shenita Ray
Regrets: 

  • Sasha Poquet
  • Hiroaki Ogata
 
Motions
  • That SoLAR provides in-cooperation and dissemination support for the Bay Area Learning Analytics Conference – BayLAN2019. Moved by XO, seconded by SBS. APPROVED.
  • That the word ‘ethical’ is added to section 3F (Objectives) within the SoLAR Constitution and Bylaws. Moved by RF, seconded by SBS. APPROVED.

2018

December 20, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Simon Buckingham Shum
  • Srecko Joksimovic
 
Motions
  • Motion to approve that SoLAR provides in-cooperation and dissemination support for the Israeli Symposium on Learning Analytics. Moved by XO, seconded by AP. APPROVED.
  • Motion to approve that SoLAR grants access to Xavier Ochoa to the LAK19 EasyChair Data to create the LAK19 Reviewer Report. Moved by CB, seconded by ST. APPROVED.

November 15, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Shenita Ray
Regrets: 

  • Leah Macfadyen
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Hiroaki Ogata
 
Motions from email communication
  • Motion to approve that SoLAR provides in-cooperation and dissemination support for the EBELA-Asia event. Moved by XO, seconded by AP. APPROVED.
  • That the SoLAR Executive Committee approve expenditure up to $4000 AUD (35 hour estimate at $100 per hour plus contingency) for work to target fixes to current pages. Moved by XO, seconded by SBS. APPROVED.
Motions from the meeting
  • Motion to approve website redesign with Quadsimia, LLC up to $26,000 CAD. Moved by SJ, Seconded by XO. APPROVED.
  • Motion to approve Quadsimia as new website host and technical support (as needed) up to $3,000 CAD annually. Moved by SJ, Seconded by ST. APPROVED.

October 18, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Simon Buckingham Shum
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Leah Macfadyen
  • Chris Brooks
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
 
Motions
  • Motion to approve the Decisions Making Procedure Document as amended. Moved by ST, seconded by XO. APPROVED.
  • Motion to approve that Executive Members can only serve two consecutive terms, Moved by AP, seconded by ST. APPROVED.

September 20, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Leah Macfadyen
  • Sasha Poquet
  • Srecko Joksimovic
 
Motions
  • No Motions

August 16, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Rebecca Ferguson
 
Motions
  • No Motions

July 19, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • None
 
Motions from email communication
  • Motion that the Executive Committee approves LASI19 to be held in Vancouver hosted by UBC and SFU (between dates 17-27 June 2019) pending confirmation of actual venue and leaders availability. APPROVED.
Motions from the meeting
  • Education committee motion: “The SoLAR exec approves the SoLAR in-cooperation status for the edX MOOC series on LA”. Motion requested by Justin Dellinger on 25.05.2018. APPROVED.

June 11, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Hendrik Drachsler
  • Srecko Joksimovic
  • Shenita Ray
 
Motions
  • No Motions

May 17, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
  • Shenita Ray
Regrets: 

  • Sasha Poquet
 
Motions
  • Motion that the agenda, attendance, and results of all motions for the executive meetings be published publicly on the solar website. Moved by VK.APPROVED.
  • Motion that Working Group membership is at the discretion of the chair. The Chair will note the attendees to the full Executive. Moved by ST. APPROVED.

April 19, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Vitomir Kovanovic
  • Shenita Ray
Regrets: 

  • Srecko Joksimovic
  • Hiroaki Ogata
 
Motions
  • Motion that we add a checkbox to all LAK paper submissions that would note the author is acknowledging that they are not and will not submit this paper to another conference while it is under review. APPROVED.

March 6-7, 2018 (at LAK’18)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Sasha Poquet
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Simon Buckingham Shum
  • Hendrik Drachsler
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Hiroaki Ogata
Regrets: 

  • Drew Paulin
 
Motions
  • Motion that the Exec approves In-Cooperation Status Process for Educational Projects. Moved by XO, seconded by ST. APPROVED.
  • Motion that the Executive reserves right at any cycle of nominations to move back to 12 members. APPROVED.

February 15, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Grace Lynch
  • Nicole Hoover
  • Chris Brooks
  • Hendrik Drachsler
  • Vitomir Kovanovic
  • Drew Paulin
  • Sasha Poquet
Regrets: 

  • Rebecca Ferguson
  • Srecko Joksimovic
 
Motions from email communication
  • The motion that the Executive Committee exercise it’s right to appoint two new members, both women, to ensure that the Society’s leadership reflects our commitment to diversity. Moved by ST, seconded by AP. REJECTED.
Motions from the meeting
  • The motion to immediately appoint two new women executive members. Moved by ST, seconded by AP. REJECTED.
  • The motion to hold an open election for the new position of Openness Chair. Moved by ST, seconded by AP. APPROVED.

January 18, 2018 (via ZOOM)

Attendance
Present: 

  • Stephanie Teasley
  • Abelardo Pardo
  • Xavier Ochoa
  • Leah Macfadyen
  • Alyssa Wise
  • Grace Lynch
  • Chris Brooks
  • Rebecca Ferguson
  • Srecko Joksimovic
  • Vitomir Kovanovic
  • Drew Paulin
  • Sasha Poquet
Regrets: 

  • Nicole Hoover
  • Hendrik Drachsler
 
Motions
  • No Motions

Annual General Meeting Minutes

The Annual General Meeting takes place at the International Learning Analytics and Knowledge Conference (LAK), usually on Thursday during Lunch. All members and interested parties are welcome to attend. Agenda usually includes a Presidents Report, Financial Report, Election results, and updates on upcoming initiatives. Minutes from the previous year are approved at the following year’s Annual General Meeting.